The Midlands Partnership NHS Foundation Trust (MPFT) Digital Strategy is for everyone.
The strategy describes how the quality of care we provide for our service users will be improved through digital innovation over the next five years.
For a more in-depth look into our digital strategy, please visit our enhanced digital strategy pages.
People at the heart
People are central to our digital strategy.
Our 3 ambitions that make up our vision are to make sure:
- Our service users and staff experience an NHS and social care that acts as one, working in seamless partnership with 3rd sector colleagues across all care settings through the processes we digitise
- We connect our service users and staff to secure and reliable systems that are flexible, accessible and offer more choice in how care is accessed and delivered
- We inform our service users and staff through data that remains private and is used and shared for the purpose of health and social care only
Single care plan
We will be helping services deliver personalised care across the entire health and social care system through digitally connected care pathways that will be redesigned to make it easier for both service users and staff to know where they are in their care.
Service user engagement
Through the delivery of the strategy, we will engage with service users, carers and staff to feel confident and comfortable using new digital developments.
We will act on feedback, offer help, guidance, mentoring and support to improve digital skills and access to our services.
Our digital mission is to "enhance care through digital innovation"
To do this our vision falls into 3 main areas
We will reduce paper based operations and improve security and access through digitisation
We will put our service users and staff securely into contact with our systems and the information required
We will make use of our data to inform care and decision making
Anything related to electronic or computer technology, including the storing, processing and transferring of information.
The digital strategy covers everything from the devices that people use to where data is stored and accessed.
Best practice to be followed for how care is delivered for service users.
Any change through the development and integration of technology that improves how we deliver care for our service users.
Built by engagement
Our strategy is built by the opinions and insights of those that live and breathe our health and social care services across the Trust. Through detailed discussions ranging from basic needs to future innovations we are confident that we have the right vision and are prioritising the best outcomes for our service users, carers and staff.
Over 6 months of engagement, we held consultation sessions with over 250 people and had over 100 hours of conversations.
What does this mean for each area of our vision?
We will reduce paper based operations and improve security and access through digitisation.
One of the Trust's service users summarised the impact of this; "Digital to me means that, if I need re-referral I know I’ve got help and support straight away. In my opinion this has helped prevent me from relapse in the long run."
A key statistic from our engagement indicates that 70% of our service leads are planning on redesigning their service offer with new pathways or business processes
We will put our service users and staff securely into contact with our systems and the information required.
During engagement we received many comments from staff on the importance of this, for example, Mark Poingdestre, the Regional Lead for Inclusion Substance Misuse Services commented "We have made digital technology essential so now we need to make it reliable."
A key statistic from our engagement found that 65% of people involved in our engagement thought the Trust's IT was too unreliable
We will make use of our data to inform care and decision making.
Helen Booth, Operational Manager, County Wide Speech and Language Therapy/ Occupational Therapy/Falls and Community Rehabilitation commented "We need information dashboards to manage caseloads. This information is needed on more clinically focussed dashboards to inform care on a daily basis."
A key statistic from our engagement was that 69% of staff had the available information to operationally run our services.
How the strategy will enhance care for our service users and carers
Service users and carers actively using our services will benefit, but also the wider population not active in our services may benefit from proactive prevention through digital.
We will enable greater choice to empower service users and carers to make better decisions, and make it easier to interact with our services and access information about them. We will have easy to use, accessible and reliable systems and equipment, with flexible alternatives when digital is not suitable.
We will encourage better wellbeing, independent living and improve prevention for our people. We will have digitally enabled care pathways that offer clearer advice and guidance for how to access online health promotion, self-management support materials, e-therapeutic platforms, community service sign-posting, self-assessment services, self-referral options and wellbeing apps.
We will make sure our new digital ways of working do not create extra difficulties for people. Everyone who needs it will be offered assistance, so they are able to take advantage of digital where it is suitable. We will tailor our services based upon people’s digital preferences for communication, their capability, accessibility and individual needs including protected characteristics.
We will ensure all our buildings are compliant, effective, and exceed the expectations of all users. Our estates will be eco-friendly, easy to get around through digital signage, and wireless enabled for both entertainment and keeping in touch.
We will ensure people have the right education and skills to use the digital systems available to them. We will make sure that confidence and competence are not limiting factors when it comes to using digital technology for health and care. We will support service users to use systems with training sessions, guides and videos.
We will digitally enable our care pathways to be delivered remotely, with self-care and health monitoring options. Our community support services can be improved through greater use of digital to reduce the need to travel, increase independence, help people manage their conditions better and offer flexibility to our service users and carers.
How the strategy will enhance digital services for our staff
This includes everyone that works within MPFT, whether permanent, temporary or voluntary staff.
Our staff need to have the right level of skills and confidence to use the devices and systems available to them. We will ensure the systems we use have training available, are accessible and inclusive.
We will make sure that our staff know about our digital systems, what the latest developments are and they receive news on the latest opportunities to collaborate.
There is power in data, and we will empower and inform our service users, staff and partners with the insights it provides. Our data reporting will progress from describing what has happened, to predicting improvements we want to happen for future priorities.
We will enable our staff to work from where they can provide the best care and be most productive. We need to provide collaborative office space, bookable hot desks and systems and equipment to allow people to work from home and in the community.
Engagement is vital to continually improve how we deliver our services, and we will make sure there are many ways for service users and carers to submit feedback to inform future improvements.
We will connect our service users and staff to reliable networks, devices and systems. We make sure all data is private and secure and used or shared safely for the purpose of care only.
Digitised care pathways are built by workflows that guide service users and staff through a process. Digital automation, alerting and tasks are critical to be efficient, using improved systems and removing our reliance on paper.
How the strategy will Enhance digital services with our partners
To provide our service users with the best possible care, we will work together with everyone involved in a person’s health or social care needs within localities described as ICSs, provider collaboratives and place based partnerships in the Health and Care Bill 2021. Our partners will have secure access to relevant information to support population health management and to reduce health inequalities.
Everyone is a part of developing how we use digital. We will collaborate with our service users, carers, staff, regional and national partners to provide enhanced and seamless care. Our suppliers are essential in co-designing the best ways to deliver benefits for our service users at best value.
5 year Digital Transformation Plan overview
Our transformation journey will strive to innovate, to improve our processes and to create solid foundations throughout the entire 5 year lifecycle.
Our transformation journey is an agile approach so we deliver benefits as soon and safely as possible.
Opportunities for Innovation
The RiO mobilise project is an example of where we have been able to accelerate transformation to provide community access to care records for our nurses.
Amazing benefits are gained from innovation, but only when the essential foundations and processes are in place.
- Foundation – teams equipped with tablets, cases and keyboards, paper forms digitised
- Process – team training, systems configured to digitise operational processes
- Innovation – care improved, visits increased, staff morale improved and notes updated faster and more accurately
- Digital Vision – the digitised care pathway now uses significantly less paper, our staff are connected with new, reliable and secure IT systems and devices, and the data has informed improved work allocation and community visits
Service users, staff and guests have reliable network access across Trust areas with the right device for the right purpose
Internal knowledge management system and chatbot to reduce time wasted seeking information
Plans created for community and remote care monitoring systems deployment
System performance and reliability is improved with cloud hosting and offline access to systems where possible
Easier access to service information and care advice, offering more choice through booking, self-referral and online forms
Digital skills guides, videos and mentoring captured in an accessible “digital toolkit”, with non-digital means of interacting with our services where it is needed
Efficiency and quality improvements through configuration of system workflow features, alerting, task allocation, automation processes
Secure access to care plans via the NHS App for service users and carers
Information dashboards and population health information analysis developed
Service user and carer feedback approaches and opportunities enhanced
Improved quality of care - Service users and staff connected to better wireless
Improved efficiency - Staff can find information faster using an internal knowledge base and chatbots
Improved understanding of community needs - Plans created for remote care monitoring systems.
Improved Performance and Reliability - Apps and systems are always available and accessible offline through a move to the cloud
Improved choice and access - Websites updated with information, appointment bookings, self-referral and online forms
Improved digital skills - An accessible “digital toolkit” on our website with guides, videos and training
Improved staff efficiency - Paperless operations and digitised workflows including alerting and task allocation
Improved access to care plans - Our systems are securely connected to apps, for example, NHS App, helping our service users access their care records
Improved decision making - Information dashboards and population health analysis used across our services
Improved service user voice - More methods of collecting and reporting service user feedback across our services
Improved communications - Digital appointment letters and text messaging across our services with non digital options available
Improved community care - Remote care including wearable technology and e-therapeutic apps
Improved access to medicines - Service users can manage prescriptions electronically for faster access to medicines from supported pharmacies
Improved speed and safety of prescribing - Our Electronic Prescribing Medicines Administration (EPMA) system will be deployed across our services
Our service users and staff experience a NHS and social care that acts as one - Service user information follows their care journey
How will those using our services see improvements?
The strategy has measures of success to help us understand when we have achieved our ambitions in the future.
Our care pathways are not fully digitised
- Service users are referred in multiple ways
- It is not always clear where they are in their care pathway
- It is not always clear who to contact
- Information often needs to be repeated
- There are technical limitations preventing a single care plan
Our service users and staff experience a NHS and social care that acts as one, working in seamless partnership with 3rd sector colleagues across all care settings through the processes we digitise
Our services are connected across Integrated Care Systems through a secure integrated care record with up to date data including personal data, diagnosis, allergies, medicines and care plans.
Measured through systems adoption and service user, carer and staff feedback on the quality of care.
Our systems are not reliable enough and service users can’t connect to their care plans
- Limited deployment of offline mobile apps for service users and staff to update care records
- Remote care and physical observations systems are all in limited deployment
- Systems are not consistently configured to be always available
We connect our service users and staff to secure and reliable systems that are flexible, accessible and offer more choice in how care is accessed and delivered
Our systems are cyber secure and are configured to be accessible offline and always available for service users and staff.
Measured through systems adoption, penetration tests, digital maturity evaluations, outage reports, Data Security Protection Toolkit and feedback.
Our data is not visible enough to inform service users and staff
- There is no consistent information reporting system
- No operational dashboards in place displaying key information to empower service leads
- Service users and staff both report that they do not have sufficient information available to them
We inform our service users and staff through data that remains private and is used and shared for the purpose of health and social care only
Our workforce and service leads have descriptive and predictive data dashboards available to them. Our service users can track their own healthcare through information shared with them. Our region wide population health data is available.
Measured through systems adoption, reduced manual processes for data modelling and service user and workforce feedback.
Our digital offer
The digital offer we want to create and maintain will build TRUST.
From our digital engagement exercise with service users, carers, staff and partners, we know that our digital offer is on a continual service improvement journey, and there is still a significant way to go over the next 5 years before our digital offer is consistently where we all want it to be.
Trust that we have the needs of service users as the ultimate priority in everything we do.
Trust that we are empathetic and take the time to talk and listen, to collaborate on problem solving and innovation, with a singular shared ambition to enhance care.
This trust will be backed by open communication, a service that is honest, humble and authentic.
Ensuring a responsive approach across all transformation schemes, service delivery processes and ongoing service user and staff engagement.
Technology will be co-designed and implemented that is secure, safe and effective.
We will adapt to change, ensuring appropriate governance and decision-making supports transformation and does not hinder it.
We will take the time to understand our service processes and what our service users experience first-hand in their care journey.
We will understand how our systems are accessed and used and where digital systems, processes and information can improve that experience.
Through meaningful service user and staff engagement and harnessing the use of data and information we will improve our understanding to make sure decisions are evidence-based.
We will support adoption of our systems and improve their reliability, security and usability.
We will help develop digital confidence in service users, carers and staff and increase ability to use the digital systems, pathways and processes we co-design and implement together.
Quality is also key, we will have the same seamless digital experience from our personal lives with the NHS security and service support that is essential to ensure data safety and personal privacy.
From the equipment that is used by staff to the collaboration platforms, systems, information dashboards, servers, networks and wireless we rely upon to deliver our care services.
We will tackle digital inequality, looking to provide technology for service users and staff that may not have the personal means of access to use devices and technology for their care.
Our 7 digital principles
- Engagement and co-design
- Evidence based decision making
- Demonstrate value, safety and improvement
- Learn from experience and partners
- Leading by example with integrity
- A growth mindset and problem solving approach
- Support training and access for all systems
Our mission, vision, digital principles and themes
Our Digital Strategy is built by engagement, consultation and co-design made of:
- One MISSION that is the core purpose of the MPFT Digital Team. It is what our strategy and our workforce strive to achieve on a daily basis, “enhancing care through digital innovation”
- 3 Ambitions that make up our VISION to digitise, connect and inform. In 5 years our vision will be successful if our ambitions are achieved
- 7 Digital PRINCIPLES are present in everything we do. If we are discussing digital, our workforce will apply the 7 principles to ensure we are successful in what we are working to achieve
- 15 Digital THEMES are key focus areas sourced from our engagement that make up our strategy and how it will be delivered
- 1 Digital Transformation Plan that delivers the digital strategy, made up of over 100 projects to be delivered in the next 5 years. This plan is managed and reported through our Programme Management Office (PMO) using best practice project and programme management transformation delivery approaches
- Our digital team will deliver the strategy through our TRUST digital offer, a continual service improvement focus on Trusted services, Responsive processes, Understanding the need, Safety and trusted Technology
We will know when our digital strategy has been delivered through our measures of success.